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Industry
SaaS
Services
Analytics
UX/UI design
Product development
Website
taskee.proOverview
We built Taskee as a lean alternative to overloaded project management suites — to help teams manage workload, track time, and stay organized. It began as our internal tool to cut through clutter and grew into a product for distributed teams.
Challenges
Fast-moving teams needed a reliable way to manage daily work without getting lost in complexity.
Existing tools were either overloaded or lacked structure, creating messy boards and unclear workflows. Instead of simplifying work, they became one more process to manage — where visibility faded and real progress got lost.
Solution
We built Taskee as a multifunctional task tracker that combines time tracking, workload management, and project organization in one place.
It helps teams manage multiple projects easily — from quick tasks to deadlines and reports. With a clean interface and structured data, Taskee keeps daily work clear, organized, and effortless.
From the start, our goal wasn’t to chase trends or feature lists, but to create a tool that supports real work and respects the people behind it.
We kept the interface calm and direct — no visual noise or gimmicks, only what helps tasks move forward. The brand follows the same principles: neutral colors, clear typography, and a calm tone.
Taskee was shaped by its founder, Artyom Dovgopol — a developer and team lead who values clarity, structure, and real work over buzzword productivity. Together with his team, he built Taskee around the needs of people who actually get the work done.
Before creating a platform and whole tracking system, the team carried out extensive market research of existing solutions to understand user behavior and current trends.
By analyzing both employer and employee perspectives, we reviewed the largest and emerging SaaS providers to see what really works.
Our team of designers, CX specialists, and analysts studied brands such as Asana, Trello, Monday.com, Jira, Basecamp, Todoist, ClickUp, Notion, Microsoft To Do, Wrike, Habica, and Zoho — assessing functionality, integrations, user experience, and even NPS feedback — not just what features exist, but how people felt using them.
Every decision behind Taskee was guided by a clear set of principles. Instead of adding features for the sake of comparison, we focused on what truly helps teams stay organized, accountable, and confident in their daily work. These goals shaped both the product and the experience around it:
provide a single source of truth for tasks, deadlines, and time logs.
support Kanban, time tracking, and reporting without over-engineering.
make project progress, ownership, and time spent visible at a glance.
avoid unnecessary features and keep the UI calm, clean, and usable.
design a framework that works equally well for product teams, service companies, and operations.
introduce permissions, roles, and file sharing that protect data while keeping the flow simple.
Taskee uses a Kanban-style board where each column reflects a customizable task status. Teams can define their own workflows by creating, renaming, and reordering statuses to match how they actually work.
Fast to set up, easy to adjust, and always reflects real progress, whether you’re running:
Tasks in Taskee move through the same customizable statuses defined in the board. This consistency keeps everyone aligned while reducing micromanagement and guesswork.
Statuses connect directly to the board view and filters, making it easy to track progress at a glance, without clutter or overcomplication.
Taskee includes built-in time tracking to support focus and accountability — without turning work into a timesheet. Start a timer directly from the task card, or log time afterward with a quick entry.
No overlapping timers, no forced inputs — just a clear record of the time that actually matters.
Taskee supports a flexible role system to help teams stay organized and avoid accidental changes. There are default roles out of the box, and you can create custom ones with granular permissions to match your team’s structure.
This approach keeps the setup minimal while protecting important project data. Teams can work confidently, knowing their structure won’t break — even in shared workspaces.
Each task in Taskee supports file attachments and threaded comments, keeping context and collaboration in one place. You can reply to comments, add reactions, and follow the conversation without leaving the task view.
Whether it’s a design mockup, a PDF brief, or a quick note, everything stays connected to the work. The result: fewer scattered chats, fewer lost assets, and a shared task history everyone can follow.
Detailed summaries show time spent per project, task, and time period — whether by day, week, or month — giving managers a real view of productivity without manual tracking.
Budget tracking complements this by showing how logged hours translate into costs, helping teams stay within scope and on target. Insights are instant, exports are easy, and decisions are backed by real data.
Taskee started as a tool we built for ourselves, but quickly became something more. Today, it supports daily planning, time tracking, and team coordination at Toimi. Its structure hasn’t changed much since the early prototypes, because it didn’t need to.
Artyom Dovgopol, a developer and team lead
Taskee is used not only by product teams, but also by industries where visibility, structure, and time matter most.
Taskee isn’t just minimal — it’s intentional. Built not to impress, but to work.
Artyom Dovgopol, a developer and team lead
Track workload distribution, prevent bottlenecks, and ensure deadlines are realistic.
Operations maintain project accountability with time logs, simplify compliance reporting, and structure recurring workflows.
Organize campaigns in Kanban boards, keep assets connected to tasks, and manage approvals transparently.
Support sprints, backlogs, and iterative delivery with customizable task statuses and role permissions.
Design a framework that works equally well for product teams, service companies, and operations.
Use lightweight reporting and deadlines to keep client work on track, without the overhead of enterprise-grade tools.
